How is paper based communication used

These cost savings are most clearly seen in the day-to-day operational savings but they also deliver longer term strategic benefits. This boost is provided by the inherent speed and efficiency benefits of digital communications when compared with a traditional paper approach.

The nature of field services makes this a particularly ineffective way of doing things. Learn more about improving mobile workforce productivity. In an increasingly digitally connected world, people now expect the kind of convenience speed and efficiency that have been made possible by digital communications. A paper-based approach means slower processes, more administrative resources and higher risk of inefficiency - documents lost, handwritten notes being misread and paperwork incomplete.

A major risk faced by all field service businesses is non-compliance. Services need to be fast and efficient but this cannot come at the cost of safety or adherence to laws and regulations. Compliance is a challenging area to control when paper-based management methods are being used. This gave a huge boost to written communication worldwide, helping people communicate with one another on a massive scale.

Other innovations came by -- for instance, the telegram, telegraph and development of the postal system -- but Gutenberg's press remains a landmark in the history of communication. A message that is printed on paper does not require a special gadget like a phone or computer to access it. The sender needs only basic stationery items that are available in most homes and offices -- paper and pen. In the case of more formal communication, the message may be in printed form, using a printer, which is one of the essential supplies in any office.

Advantages: Sound, animation and video can be used. Makes topics more interesting and helps hold the users attention. Disadvantage: You need a computer to view the presentation expensive. Specialist training is needed to to build an eye catching presentation. Some methods are: Sequencers: create musical sounds like drum beats. Sound wave editors: Allow music to be edited and modified. Cartoon animations Cartoons before were drawn by hand but now computers speed it up by using 3-D models made of mathematical polygons.

Features to this are: Textures, poses, effects and animation. Share this: Twitter Facebook. Like this: Like Loading Leave a Reply Cancel reply Enter your comment here When the world wide web was invented in , early websites did not include much multimedia at all. They were only capable of basic text and images. The image below shows you the first web page ever created:. Many companies choose to advertise their products on websites rather than on paper-based documents like posters.

This is because websites can be easily accessed by millions and millions of people. Imagine the costs of printing millions and millions of posters!! Modern websites include lots of multimedia content like streaming video , sound and animation.

This makes communicating information over websites a much more interesting experience. Multimedia content can be added sound, video etc. Web Pages can be created or updated and then published at no extra cost no printing for example.

The content is accessible to literally millions of people at any time. You need a computer or portable device to view the website expensive.

You need an Internet connection in order to view the website. Internet connections can go down You need specialist training in order to build the website. Websites can be hacked or become infected with viruses. Interactive encyclopedia's use multimedia to bring topics to life and make learning fun. Documents that make use of multimedia are much more interesting than paper-based documents that cannot make use of multimedia. Multimedia presentations are often used in education because they 'bring subjects to life' which helps to make learning fun.

Old printed text books that cannot use multimedia can become very dull and boring if you study from them for too long! Sound, animations and video can be used. Make topics more interesting and helps hold the user's attention. You need a computer to view the presentation expensive. Software needed to create the presentation can be expensive. Specialist training may be needed in order to build the presentation. Methods include the following:. Music editors allow us to enhance sounds with different effects or edit tempo , pitch etc.

A guitar connected to a laptop via MIDI. This allows notes created by the guitar to be recorded and edited. Analogue data from the instrument is converted into digital data by an ADC. Once in the computer, the digital music can be edited and stored. The computer can re-send the digital music back to the instrument using DAC to convert to analogue. The instrument keyboard for example could then play the edited music back.